After-School Care Program

After-School Care Program

GENERAL POLICIES

Aftercare services are provided to all Winston students in grades K-8 Monday through Friday. All K-8 students are welcome to stay for aftercare as needed. The standard rate for aftercare is $15/hour, billed in 5-minute increments. Any stay within the initial 15 minutes will be billed as a full quarter hour.For the safety of both the student and the school, any student who has not been picked up by an authorized adult by 3:30 p.m. (Lower School) or 3:45 p.m. (Middle School) will automatically be placed in aftercare until picked up by an authorized adult. This includes students who have stayed for after-school tutoring, club meetings, etc.

Aftercare operates daily until 6 p.m. After 6 p.m., overtime charges go into effect for any and all students still in aftercare. Overtime is billed at $1/minute ($60/hour). Please make every attempt to pick your child up before 6 p.m. to avoid these charges.

All general rules regarding student behavior at The Winston School remain in full effect during aftercare.

NOTE: NO AFTERCARE IS PROVIDED FOR STUDENTS IN UPPER SCHOOL.

DAILY PROCEDURES
Due to the widely varying number of students staying for aftercare on any given day, programming is of necessity very flexible. However, one consistent guarantee is that 3:30-4:30 p.m. is strictly observed as homework-only time. In the event that a student has absolutely no homework to work on during this time, they may read silently. It is recommended that all students who stay for aftercare have a book for free reading.

Note: Aftercare is NOT a tutoring service, however, the teachers on duty will be available to assist with homework questions as needed.
As per general Winston School regulations, only Middle School students may use personal electronics after homework hour. Lower School students must keep personal electronics in their backpacks or lockers until the students are picked up.

A snack will be provided to all aftercare students daily. Your child is welcome to bring an additional healthy snack, individually portioned, for its own personal consumption only. Snacks are not to be shared among other students.

Please contact aftercare staff directly using the cell phone number posted on the door to Levy Learning Center (469-990-7617). If there are ever technical difficulties with this number, an alternative phone number will be posted on the door immediately. Please DO NOT contact your child directly by cell or text message when you arrive. Dismissal must come from a member of aftercare staff. This is for your child’s safety.

A member of the aftercare staff will ask you to initial the dismissal time on the provided sign-out sheet and will accompany your child to the car. This serves as both a written record of dismissal time and a verification of the individual who picked the student up.

ENROLLMENT
Any student grades K-8 may stay for aftercare at the standard rate of $15/hour. An up-front deposit of $100 is required for enrollment, and billing will be applied against this deposit until it is depleted. If circumstances change, and an enrolled student is no longer attending aftercare the minimum number of hours, we reserve the right to un-enroll the student and revert their billing rate back to the standard $15/hour. Any deposit monies remaining will continue to be applied toward billing, and will not be refunded.

BILLING CYCLE AND PAYMENT
Each billing cycle runs approximately four school weeks, and invoices are sent from the school business office to the address listed for financial responsibility for each student approximately one week later. If you need these invoices sent to a different address or individual, please let the business office know. Payment for aftercare services is handled separately from tuition, and CANNOT be made through SMART Tuition. You are asked to remit payment to the school business office by check or credit card within 30 days of receipt. Please DO NOT send payment directly to your child’s teacher or to the aftercare coordinator. In the unlikely event that a student account goes more than 60 days past due without payment, that student will not be allowed to attend aftercare until their financial obligations have been cleared. Once any outstanding financial commitments have been resolved with the school business office, the student will be allowed back at aftercare at the discretion of the Business Manager and the Head of School.

Please bear in mind that if a student is left on-campus without supervision after regular school hours, the responsibility for their safety and well-being resides with the parent, NOT The Winston School.

CONTACTS
Questions regarding day-to-day operations and concerns of the aftercare program can be sent to our Aftercare Coordinator (aftercare@winstonschool.org); all financial matters to Mario Porro, Business Manager (mario_porro@winston-school.org)